Presenter Tips and Frequently Asked Questions
Below are some some tips for presenters to be aware of pre-AGM and on the day of their presentations. Some of the more frequently asked questions regarding presenting at this year's online AGM, which is hosted by Cvent, follow the Presenter Tips.
A few pre-AGM reminders
A few Day-of reminders
If you intend to attend sessions at the AGM beyond presenting at your own, you will need to register for the AGM. SCA is not providing speakers with complimentary registration.
Panelists who are presenting *only* (not attending the AGM and not moderating a session) will not need to register for the event. All speakers will get an invitation to join the session as a speaker, and will not need to have an account on the Cvent platform to present.
Yes, either a Cvent-er or SCA member will be assigned to each session as In-Session Support. They will help brief the speakers, conduct a tech-check, tell you when the session is live, record the session, and conclude the recordings.
A “moderator” is in charge of the Q&A. If the session is Live-Stream, they will access this via the Attendee Hub, but if the session is Collaborative then the Q&A would appear in the Zoom chat.
A “host” is a panelist who is in charge of the session and will help host the actual zoom room. The Host will begin the session for Live-Stream sessions, change and enable settings, be in charge of waiting and break-out rooms, share screens, mute participants, and record sessions.
Yes. We can assign multiple speakers to have access to share their screen and play any pre-recorded videos. However, it’s best that you test share your video by playing the video and recording yourself in Zoom. When you watch the playback you will see if the video is delayed. For the best streaming scenario please ensure the video is downloaded to your device and not played from a website. We also ask that your team provide a “Technical Difficulties” slide so that something can be displayed while we work on re-configuring the session and figuring out who will share next.
Our Zoom passwords are embedded in our links. They are locked and protected from any zoom bombers
Yes, this should be fine. What will need to happen is that someone will need to share those pre-recorded videos from their computer with the session attendees. You can have one person be in charge of all the videos or have each panelist responsible for their own screen-share if they'll be attending the session. You will all be invited to the session as "speakers" and will all be able to address the session attendees. When the pre-recorded content is finished, drop the shared screen for live Q&A.
The In-Session support person (also the “host”) will create and manage the break-out rooms as well as adjust any settings necessary during the session. Screen-sharing during presentations will need to be done by the panelists themselves since Cvent does not control that function. The Q&A portion of the session will be handled by the Moderator, who will be a panelist or another SCA support person.
Yes. There can be as many Moderators as you would like.
Yes, polling is available in the Live-Stream format. It is *not* available in the Collaborative Session format.
It does not.
Yes. We will assign all of the presenters as co-hosts and when it is their time to present they can share their screen.
We would need one video in an MP4 file in order to upload it for the session.
Yes, all speakers should be a part of the speaker training and moderators would just need to join the moderator training.
All speakers will need to join a Green Room at least five minutes before each session begins and get a tech check and make sure that everything has been downloaded on personal devices. This is especially important if you’ll be screen-sharing during your session. In addition, you can open Google Chome and search “Internet Speed Test” and will be prompted to run a speed test. There, you can ensure your speed is at least at 10 mbps up and down.
If you have any questions about the AGM, please don't hesitate to send an email to Leilani Marshall, the AGM 2021 Program Chair, at firstname.lastname@example.org