The SCA Handbook

A detailed guide to SCA structure and operations.

Notes: [ ] = Material TBD.

1 Introductory Material: 1-1 Handbook Introduction; 1-2 Bylaws; 1-3 Incorporation Papers
2 Governing Body: 2-1 Board of Directors; 2-2 President; 2-3 Vice-President; 2-4 Secretary; 2-5 Treasurer; 2-6 Past President; 2-7 Membership Director
3 Committees: 3-1 Committees (general description); 3-2 Awards; 3-3 Education Committee; 3-4 Election Committee; 3-5 Government Affairs Committee; 3-6 Local Arrangements Committee: AGM; 3-7 Membership Committee; 3-8 Nominating Committee; 3-9 Outreach and Publicity Committee; 3-10 Program Committee; 3-11 Publications Committee; 3-12 Finance and Investment; 3-13 Development Committee; 3-14 Special Committees; 3-15 Site Selection Committee; 3-16 Website Committee
4 Procedures and Policies: 4-1 Audit Procedure; 4-2 Reimbursement Policy; 4-3 Endowment Fund; 4-4 Handbook Maintenance; 4-5 Mailing Information; 4-6 James V. Mink Scholarships; 4-7 Membership Roster Copyright Statement; 4-8 Membership Pins; 4-9 Membership Information; 4-10 Affinity Groups; [4-11 Records Retention Schedule]; 4-12 Guidelines for the Education Endowment Fund; 4-13 Website Policy; 4-14 Honoraria Policy; 4-15 Newsletter
5 SCA Calendars: 5-1 SCA; [5-2 Treasurer]; 5-3 Membership Calendar; 5-4 Nomination/Election; 5-5 AGM Program Planning
6 Programs: 6-1 AGM Program Committee Guidelines; [6-2 AGM Local Arrangements]; [6-3 AGM Site Selection Guidelines]; 6-4 Basic Archival Workshop; [6-5 Fall and Spring Programs]; [6-6 Leadership Seminars]
7 Exhibits and Forms: 7-1 Advertising Rates for Newsletter; 7-2 Advertisement Sizes; 7-3 Leadership Seminars; [7-4 AGM Budget/Financial Report]; 7-5 AGM/Workshops Financial Report; 7-6 AGM Facilitators Checklist; 7-7 AGM Session Description; 7-8 AGM Session Proposal; [7-9 AGM Site Proposals]; [7-10 AGM Site Selection Checklist]; [7-11 Application for Recognition of Exemption ]; [7-12 Ballot]; 7-13 Budget Categories; 7-14 Candidate Biographical Information; [7-15 Dues Renewal (and Final Notice)]; 7-16 Expense Claim Form (PDF) (Word file); [7-17 Membership Information Brochure]; [7-18 Membership Resource Survey]; [7-19 Membership Survey]; 7-20 Publications Order (form); 7-21 Quarterly Report Format (Committee Chairs, etc.); 7-22 Statement of Financial Condition; 7-23 Suggestions for Board Candidates; 7-24 Responsibilities of SCA Officers and Board of Directors: Summary for Distribution to Nominees; [7-25 Welcome to SCA letter (sample)]; 7-26 Workshop/Program Checklist; 7-27 Candidate's Statement; [7-28 Franchise Tax Board Filing]; [7-29 IRS Filing]; [7-30 Secretary of State Filing]; [7-31 Mink Scholarship Brochure]; [7-32 Mink Scholarship Application Form]; [7-33 Mink Scholarship Cover Letter]; [7-34 Basic Archival Workshop Flyer]; [7-35 Preconference Workshops Registration Form]; 7-36 Workshop Evaluation Form; 7-37 SCA Committees; [7-38 WAI Brochure]
8 History: 8-1 SCA: An Historical Account; 8-2 Activities Chronology; 8-3 Special Committees and Task Forces History; 8-4 Annual General Meeting History; 8-5 Board of Directors History; 8-6 Board of Directors: Alphabetical List; 8-7 Committee Chairs History; [8-8 SCA Records in Archives]
9 Western Archives Insitute (WAI): 9-1 WAI Handbook Introduction; 9-2 California State Archives; 9-3 Society of California Archivists; 9-4 Joint Management Committee; 9-5 Administrator; 9-6 Associate Administrator; 9-7 Local Arrangements Coordinator; 9-8 On-site Coordinator
[10-13 Not assigned]
14 Miscellaneous: [14-1 Glossary]; 14-2 Word Perfect File Names in Table of Contents Order; 14-3 Alphabetical List of Word Perfect Names; 14-4 Handbook Review and Update Assignments
15 Index

Julie.A.Cooper@jpl.nasa.gov
Last updated on August 21, 2008

The Society's membership includes archivists, manuscript curators, records managers, conservators, historians, librarians, genealogists, museum curators, students, and volunteers. Members are affiliated with colleges and universities; federal, state and local government archives and records centers; historical societies; museums; libraries; corporations; educational, religious, and medical institutions; and private collections.

Membership Information
The benefits of membership in the Society of California Archivists include a membership roster, quarterly Newsletter, discounts on workshops and the annual general meetings, and reduced prices on Society publications, such as the Directory of Archival Repositories in California.

Membership Levels
Individual
$45
Student/Retiree (include photocopy of student id)
$25
Individual Sponsor
$60
Institutional
$75
Half-year (January-June)
$25

Institutional membership carries one vote; two people may attend any one event as members.
Membership Brochure and application in PDF.
For additional information please contact:

Lisa Miller
SCA Membership Director
(650) 724-2961
lisa.miller@hoover.stanford.edu

The SCA Handbook

Table of Contents