The SCA Handbook

A detailed guide to SCA structure and operations.

TABLE OF CONTENTS

Notes: [ ] = material not yet received.

1 Introductory Material

1-1 Handbook Introduction

1-2 Bylaws

1-3 Incorporation Papers

2 Governing Body

2-1 Board of Directors

2-2 President

2-3 Vice-President

2-4 Secretary

2-5 Treasurer

2-6 Past President

2-7 Membership Director

3 Committees

3-1 Committees (general description)

3-2 Awards

3-3 Education Committee

3-4 Election Committee

3-5 Government Affairs Committee

3-6 Local Arrangements Committee: AGM

3-7 Membership Committee

3-8 Nominating Committee

3-9 Outreach and Publicity Committee

3-10 Program Committee

3-11 Publications Committee

3-12 Finance and Investment

3-13 Development Committee

3-14 Special Committees

3-15 Site Selection Committee

3-16 Website Committee

4 Procedures and Policies

4-1 Audit Procedure

4-2 Reimbursement Policy

4-3 Endowment Fund

4-4 Handbook Maintenance

4-5 Mailing Information

4-6 James V. Mink Scholarships

4-7 Membership Roster Copyright Statement

4-8 Membership Pins

4-9 Membership Information

4-10 Affinity Groups

[4-11 Records Retention Schedule]

4-12 Guidelines for the Education Endowment Fund

4-13 Website Policy

4-14 Honoraria Policy

4-15 Newsletter

4-16 Refund Policy

5 SCA Calendars

5-1 SCA

5-2 Treasurer

5-3 Membership Calendar

5-4 Nomination/Election

5-5 AGM Program Planning

6 Programs

6-1 AGM Program Committee Guidelines

[6-2 AGM Local Arrangements]

[6-3 AGM Site Selection Guidelines]

6-4 Basic Archival Workshop

[6-5 Fall and Spring Programs]

[6-6 Leadership Seminars]

7 Exhibits and Forms

7-1 Advertising Rates for Newsletter

7-2 Advertisement Sizes

7-3 Leadership Seminars

7-4 AGM Budget/Financial Report

7-5 AGM/Workshops Financial Report

7-6 AGM Facilitators Checklist

7-7 AGM Session Description

7-8 AGM Session Proposal

[7-9 AGM Site Proposals]

[7-10 AGM Site Selection Checklist]

[7-11 Application for Recognition of Exemption ]

[7-12 Ballot]

7-13 Budget Categories

7-14 Candidate Biographical Information

[7-15 Dues Renewal (and Final Notice)]

7-16 Expense Claim

[7-17 Membership Information Brochure]

[7-18 Membership Resource Survey]

[7-19 Membership Survey]

7-20 Publications Order (form)

7-21 Quarterly Report Format (Committee Chairs, etc.)

7-22 Statement of Financial Condition

7-23 Suggestions for Board Candidates

7-24 Responsibilities of SCA Officers and Board of Directors: Summary for Distribution to Nominees

[7-25 Welcome to SCA letter (sample)]

7-26 Workshop/Program Checklist

7-27 Candidate's Statement

[7-28 Franchise Tax Board Filing]

[7-29 IRS Filing]

[7-30 Secretary of State Filing]

[7-31 Mink Scholarship Brochure]

[7-32 Mink Scholarship Application Form]

[7-33 Mink Scholarship Cover Letter]

[7-34 Basic Archival Workshop Flyer]

[7-35 Preconference Workshops Registration Form]

7-36 Workshop Evaluation Form

7-37 SCA Committees

[7-38 WAI Brochure]

8 History

8-1 SCA: An Historical Account

8-2 Activities Chronology

8-3 Special Committees and Task Forces History

8-4 Annual General Meeting History

8-5 Board of Directors History

8-6 Board of Directors: Alphabetical List

8-7 Committee Chairs History

[8-8 SCA Records in Archives]

9 Western Archives Insitute (WAI)

[9-1 WAI On-site Coordinator]

[9-2 WAI Sponsor Responsibilities]

[9-3 WAI Handbook : for handbooks of President, Education Committee Chair, and Board liaison]

[10-13 Not assigned]

14 Miscellaneous

[14-1 Glossary]

14-2 Word Perfect File Names in Table of Contents Order

14-3 Alphabetical List of Word Perfect Names

14-4 Handbook Review and Update Assignments

15 Index