The SCA Handbook

A detailed guide to SCA structure and operations.

Notes: [ ] = Material TBD.

1 Introductory Material: 1-1 Handbook Introduction; 1-2 Bylaws; 1-3 Incorporation Papers
2 Governing Body: 2-1 Board of Directors; 2-2 President; 2-3 Vice-President; 2-4 Secretary; 2-5 Treasurer; 2-6 Past President; 2-7 Membership Director
3 Committees: 3-1 Committees (general description); 3-2 Awards; 3-3 Education Committee; 3-4 Election Committee; 3-5 Government Affairs Committee; 3-6 Local Arrangements Committee: AGM; 3-7 Membership Committee; 3-8 Nominating Committee; 3-9 Outreach and Publicity Committee; 3-10 Program Committee; 3-11 Publications Committee; 3-12 Finance and Investment; 3-13 Development Committee; 3-14 Special Committees; 3-15 Site Selection Committee; 3-16 Website Committee
4 Procedures and Policies: 4-1 Audit Procedure; 4-2 Reimbursement Policy; 4-3 Endowment Fund; 4-4 Handbook Maintenance; 4-5 Mailing Information; 4-6 James V. Mink Scholarships; 4-7 Membership Roster Copyright Statement; 4-8 Membership Pins; 4-9 Membership Information; 4-10 Affinity Groups; [4-11 Records Retention Schedule]; 4-12 Guidelines for the Education Endowment Fund; 4-13 Website Policy; 4-14 Honoraria Policy; 4-15 Newsletter
5 SCA Calendars: 5-1 SCA; [5-2 Treasurer]; 5-3 Membership Calendar; 5-4 Nomination/Election; 5-5 AGM Program Planning
6 Programs: 6-1 AGM Program Committee Guidelines; [6-2 AGM Local Arrangements]; [6-3 AGM Site Selection Guidelines]; 6-4 Basic Archival Workshop; [6-5 Fall and Spring Programs]; [6-6 Leadership Seminars]
7 Exhibits and Forms: 7-1 Advertising Rates for Newsletter; 7-2 Advertisement Sizes; 7-3 Leadership Seminars; [7-4 AGM Budget/Financial Report]; 7-5 AGM/Workshops Financial Report; 7-6 AGM Facilitators Checklist; 7-7 AGM Session Description; 7-8 AGM Session Proposal; [7-9 AGM Site Proposals]; 7-10 AGM Site Selection Checklist; [7-11 Application for Recognition of Exemption ]; [7-12 Ballot]; 7-13 Budget Categories; 7-14 Candidate Biographical Information; [7-15 Dues Renewal (and Final Notice)]; 7-16 Expense Claim Form (PDF) (Word file); [7-17 Membership Information Brochure]; [7-18 Membership Resource Survey]; [7-19 Membership Survey]; 7-20 Publications Order (form); 7-21 Quarterly Report Format (Committee Chairs, etc.); 7-22 Statement of Financial Condition; 7-23 Suggestions for Board Candidates; 7-24 Responsibilities of SCA Officers and Board of Directors: Summary for Distribution to Nominees; [7-25 Welcome to SCA letter (sample)]; 7-26 Workshop/Program Checklist; 7-27 Candidate's Statement; [7-28 Franchise Tax Board Filing]; [7-29 IRS Filing]; [7-30 Secretary of State Filing]; [7-31 Mink Scholarship Brochure]; [7-32 Mink Scholarship Application Form]; [7-33 Mink Scholarship Cover Letter]; [7-34 Basic Archival Workshop Flyer]; [7-35 Preconference Workshops Registration Form]; 7-36 Workshop Evaluation Form; 7-37 SCA Committees; [7-38 WAI Brochure]
8 History: 8-1 SCA: An Historical Account; 8-2 Activities Chronology; 8-3 Special Committees and Task Forces History; 8-4 Annual General Meeting History; 8-5 Board of Directors History; 8-6 Board of Directors: Alphabetical List; 8-7 Committee Chairs History; [8-8 SCA Records in Archives]
9 Western Archives Insitute (WAI): 9-1 WAI Handbook Introduction; 9-2 California State Archives; 9-3 Society of California Archivists; 9-4 Joint Management Committee; 9-5 Administrator; 9-6 Associate Administrator; 9-7 Local Arrangements Coordinator; 9-8 On-site Coordinator
[10-13 Not assigned]
14 Miscellaneous: [14-1 Glossary]; 14-2 Word Perfect File Names in Table of Contents Order; 14-3 Alphabetical List of Word Perfect Names; 14-4 Handbook Review and Update Assignments
15 Index

Last updated July 9, 2010

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The SCA Handbook

Table of Contents